Introduction
The Administrative Support Officer position at the Dubai Business School (DBS) Centre of Excellence offers a premier career pathway for organized, forward-thinking professionals looking to excel in academic operations and stakeholder engagement management. As the UAE continues to champion data-driven policies and academic innovation, administrative execution serves as the critical baseline that brings impactful research and corporate partnership strategies to life.
Operating from our modern campus infrastructure in Dubai, United Arab Emirates, this permanent, full-time administrative role requires individuals who balance traditional project coordination with modern workflow tooling. The ideal candidate will provide foundational operational backup to a dynamic research ecosystem, handling complex scheduling, document classification, and procurement tracking.
Crucially, this specialized role values forward-thinking competencies, including the ability to leverage artificial intelligence (AI) to automate administrative tasks and enhance general workflow efficiency, making it a stellar opportunity for professionals who want to lead the curve in corporate operations.
Job Overview
- Position Title: Administrative Support Officer
- Organization: Dubai Business School (DBS)
- Department: Centre of Excellence
- Location: Dubai, United Arab Emirates (UAE)
- Job Category: Administration / Academic Operations
- Employment Type: Permanent, Full-Time
- Application Status: Open
- Posted Start Date: June 10, 2026
- Expiration Date: July 10, 2026
About Dubai Business School
Dubai Business School (DBS) stands as a prominent pioneer in business education, leadership cultivation, and actionable economic research within the Middle East. Through our dedicated Centers of Excellence, we bridge academic frameworks with real-world private sector implementation, working alongside government entities, multi-national corporate partners, and institutional stakeholders to develop progressive policies and sustainable management models.
We harbor an agile, international working workspace where digital acceleration, inclusivity, and client-centric relationship models remain central to our organizational identity. By empowering our support staff and research networks with modern technical tools, we maintain a vibrant academic ecosystem dedicated to global administrative and scientific excellence.
Minimum Requirements
To claim a seat within the Dubai Business School operational division, applicants must fulfill the following preferred credentials and competencies:
- Educational Background: A Bachelor’s Degree in Business Administration, Public Administration, Management, or a closely related organizational discipline.
- Professional Experience: 2 to 5 years of proven track record in high-level administrative or operational support experience, with a strategic preference for private sector background exposure.
- Language Proficiency: Exceptional bilingual fluency in both Arabic and English, spanning professional written documentation and spoken communication.
- Software & Digital Literacy: Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) alongside the progressive ability to leverage AI tools to automate and enhance daily workflow efficiencies.
- Operational Strengths: Elite organizational capacities, keen attention to detail, and a verified capacity to manage multiple competing priorities under tight timelines.
Role Responsibilities & Purpose
The Administrative Support Officer will drive internal efficiency and reinforce stakeholder networks through targeted day-to-day commitments:
1. Day-to-Day Operation & Flow Coordination
- Manage and execute the foundational day-to-day administrative infrastructure of the Centre of Excellence.
- Prepare high-quality corporate correspondence, detailed meeting minutes, official progress reports, and professional academic presentations.
2. Event Architecture & Stakeholder Scheduling
- Own the calendar management and master scheduling grids for all executive meetings, technical workshops, policy consultations, and corporate stakeholder events.
- Coordinate comprehensive event logistics, managing participant registration tracking and front-facing stakeholder communications.
3. Data Management & Input Consolidation
- Collect, classify, and systematically consolidate qualitative and quantitative inputs gathered during research consultations and corporate engagement events.
- Maintain clean, secure, and accessible digital records, institutional databases, and document filing systems.
4. Action Item Monitoring & Follow-Up
- Track project milestones and action items, executing professional follow-ups with external stakeholders and internal research teams to guarantee compliance.
5. Financial Administration & Procurement Tracking
- Provide day-to-day administrative backup for internal procurement procedures, general budget tracking, and organizational document compliance policies.
Performance Criteria
The operational success of the Administrative Support Officer will be tracked using the following key performance indicators (KPIs):
- Administrative Accuracy: Exceptional zero-error execution in record keeping, document classification, and database updates.
- Coordination Timeliness: On-time delivery of scheduling frameworks, presentation decks, and prompt meeting minute distribution.
- Stakeholder Satisfaction: High responsiveness, clear communication, and professional engagement across public and private sector networks.
- Logistical Effectiveness: Flawless organization of Centre workshops, consultations, and stakeholder events.
What We Offer
Dubai Business School provides a supportive corporate framework designed to empower career administrative professionals:
- Inspiring Network: Exposure to leading global researchers, policy makers, and private sector visionaries.
- Digital Evolution: An advanced workspace that encourages the deployment of AI, automated macros, and smart workflow management tools.
- Financial Package: A competitive salary package accompanied by structured institutional benefits.
- Professional Longevity: Strategic development pathways to elevate your career within academic operations, corporate coordination, or project management fields.
Recruitment Journey
We follow objective, transparent assessment criteria to welcome elite coordination profiles into our ranks:
- Documentary Screening: Review of resumes to verify Bachelor’s degrees, bilingual capabilities, and years of corporate support experience.
- Skills Assessment: A practical administrative assignment evaluating document writing, Excel mapping, or automated workflow creation.
- Panel Evaluation: A comprehensive technical interview with the Centre of Excellence Director to review organizational fit.
Equal Opportunity Notice: Dubai Business School evaluates all qualified applicants entirely based on individual merit, professional skills, and historical performance, maintaining an inclusive workspace free from discriminatory bias.
How to Apply
- Ensure your submission resume clearly outlines your 2–5 years of operational background, your bilingual fluency level, and concrete examples of workflow automations or events you have managed.
- Verify your profile data before submitting to ensure your application registers accurately prior to the July 10, 2026 close date.
Frequently Asked Questions (FAQs)
1. What is the deadline to apply for this administrative position?
The application window for this opening is active from its post date until its official expiration on July 10, 2026.
2. Does this role require specific software expertise?
Yes. Aside from complete mastery of standard Microsoft Office programs, the candidate must possess the ability to utilize modern AI tools to streamline processes and optimize administrative efficiency.
3. Is experience in the private sector mandatory?
While 2–5 years of administrative experience is required, candidates with a background in the private sector are highly preferred for this Centre of Excellence track.
4. Where is the position physically located?
The position is headquartered full-time at the Dubai Business School academic campus and operations center in Dubai, UAE.
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