About the job

At Aster, you will join an exceptional group of colleagues that are passionate about developing the services and solutions that differentiate us in the healthcare sector. People are at the heart of every relationship we build. Our brand promise of ‘We’ll Treat You Well’ extends to our colleagues, patients, and customers.

We value your passion to discover, invent, simplify, and build, the salary and benefits offered are the best as per the industry standards.

Below is a brief description of the responsibilities for the role –

Professional & Confidential Administrative support

Provide professional and confidential administrative and research support to the Executive.

Help maintain calendar by planning and scheduling meetings, conferences, and teleconferences; using prioritization skills and a high level of interpersonal communication skills

Undertake research and prepare monthly reports, presentations, corporate submissions, and other correspondence for the Executive.

Plan, coordinate, and ensure the Executive’s schedule is followed and respected.

Coordinate meetings and teleconferences.

Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.

Manage a variety of special projects.

Successfully complete deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Executive’s effective communication across the company.

Prioritize conflicting needs; handles matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.

Assist in coordinating the agenda of senior management team meetings and off-site, and all staff meetings.

Internal & External Client Management

Provide a bridge for smooth communication between the Executive’s office and internal departments; demonstrating leadership to maintain confidentiality, trust, and support with senior management staff.

Client relationship development.

Welcomes all guests with professionalism and responds to various inquiries over the phone and in person from visitors by providing information according to guidelines and/or directing calls to the appropriate parties,

Travel & Appointment Management

Coordinate and manage business travel, conference and meeting bookings, and accommodation for the Executive while out of the office.

Complete a broad variety of administrative tasks for the Executive including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Aster Pharmacy need Executive Secretary