The Office Administrator plays a vital role in ensuring the smooth functioning of the office and providing administrative support to various departments and employees. This position involves handling a wide range of tasks and responsibilities to maintain an organized and efficient office environment.

Responsibilities:

• General Administrative Support: Provide administrative assistance to management and staff, including handling correspondence, managing calendars, scheduling meetings, and arranging travel logistics.
• Office Operations: Oversee day-to-day office operations, such as managing office supplies, coordinating maintenance and repairs, and ensuring proper functioning of office equipment.
• Reception and Communication: Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner. Manage incoming and outgoing mail and maintain the office filing system.
• Document Preparation: Prepare and format various documents, reports, presentations, and spreadsheets. Ensure accuracy and confidentiality of sensitive information.
• Record Keeping: Maintain accurate records and databases, including employee information, inventory, and financial records. Assist in budget tracking and expense reconciliation.
• Event Coordination: Assist in planning and organizing company events, meetings, conferences, and workshops. Coordinate logistics, send invitations, and manage RSVPs.
• HR Support: Assist with HR-related tasks, such as new employee onboarding, maintaining personnel files, tracking attendance, and supporting employee engagement initiatives.
• Vendor Management: Liaise with vendors and suppliers, negotiate contracts, and ensure timely delivery of goods and services.
• Health and Safety Compliance: Ensure compliance with health and safety regulations. Maintain emergency response procedures, conduct safety drills, and manage office security protocols.
• Office Culture: Foster a positive and inclusive office culture by organizing team-building activities, celebrations, and employee recognition programs.

Qualifications:

• High school diploma or equivalent; additional relevant certifications or training is a plus.
• Proven experience as an office administrator or in a similar administrative role.
• Proficiency in office software, including MS Office (Word, Excel, PowerPoint) and familiarity with office equipment (printers, scanners, etc.).
• Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Discretion and confidentiality in handling sensitive information.
• Knowledge of basic HR and accounting principles may be advantageous.

To apply for this position, please follow the instructions below:

1. Resume/CV Submission:

– Prepare an updated copy of your resume or curriculum vitae (CV)

that highlights your relevant experience, skills, and qualifications.

– Ensure that your contact information, including your full name, email

address, and phone number, is included.

– Highlight how your experience and qualifications align with the job

requirements and why you believe you are a suitable candidate.

2. Additional Documents: (if required)

“Check below if the post required additional documents”

– If applicable, include any additional supporting documents such as

certifications, licenses, or transcripts that are relevant to the

position.

3. Application Submission:

Choose one of the following methods to submit your application:

 Email: Send an email to the mentioned email address with the

subject line. Attach your resume, and any additional

documents as separate PDF or Word files.

Online Application Portal: Visit provided website and navigate to the

Careers or Jobs section. Follow the instructions to create an

account or log in if you already have one. Complete the online

application form and upload your resume, and any additional

documents as specified.

4. Application Deadline:

– Ensure that your application is submitted before the specified

deadline. Late applications may not be considered.

TO APPLY for this particular job post:

Send your CV to the Email ID: hr@sbs-kwt.com

Note: Make sure to use the Email for sending job applications through the mentioned contact medium. Avoiding so may lead to application rejection.

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