Office Assistant Job in Dubai – Neo Vault Careers

The Office Assistant Job in Dubai with Neo Vault offers an excellent opportunity for organized and proactive administrative professionals seeking to work within a fast-growing IT company based in JLT (DMCC).

This Office Assistant Job in Dubai is ideal for candidates with strong experience in Dubai administrative processes, company renewals, and executive-level coordination who can provide structured operational support to senior leadership.

📋 Job Summary – Office Assistant Job in Dubai

Position Title Office Assistant
Company Neo Vault
Industry IT, Software & Internet Services
Job Function Administration & Secretarial
Employment Type Full Time
Location Dubai, United Arab Emirates (JLT – DMCC)
Salary Not Specified
Nationality Any Nationality
Reference SP410-02

🏢 About the Role – Administration Jobs in Dubai

The Office Assistant Job in Dubai focuses on managing daily office operations, coordinating with DMCC authorities, and providing high-level administrative support to the CEO.

You will ensure smooth office functioning, accurate documentation management, and structured financial coordination while maintaining strict confidentiality and professional standards.

💼 Key Responsibilities – Administrative Assistant Jobs Dubai

Office Administration & Operations

  • Ensure smooth daily office operations including supplies, maintenance, and general upkeep
  • Manage office bills, utilities, subscriptions, and invoice tracking
  • Handle company renewals and documentation in coordination with DMCC authorities
  • Liaise with vendors, service providers, and building management
  • Maintain corporate records, licenses, and registrations accurately
  • Oversee electronic filing systems (Dropbox & Google Workspace)

Finance & Accounting Coordination

  • Track expenses and maintain proper financial documentation
  • Assist in organizing records for financial reporting

Executive & CEO Support

  • Provide structured administrative support to the CEO
  • Manage correspondence and document preparation
  • Assist in coordination related to CEO property documentation and payments
  • Prepare professional reports, presentations, and spreadsheets

🎓 Requirements – Office Assistant Job in Dubai

  • Proven experience as an Office Assistant or Administrative Assistant in Dubai
  • Practical knowledge of visa handling and company renewal procedures
  • Experience working with DMCC (preferred)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Strong knowledge of Google Workspace and Dropbox
  • Excellent English communication skills (written and spoken)
  • Strong organizational and multitasking skills
  • High level of discretion and confidentiality

🚀 Career Growth & Benefits – Neo Vault Careers

  • Work in a dynamic and innovative IT company environment
  • Direct exposure to executive leadership
  • Professional growth within the technology sector
  • Opportunity to develop operational and financial coord

The Office Assistant role in Dubai with Neo Vault is a strong career opportunity for experienced administrative professionals seeking to grow within a fast-paced IT company in JLT (DMCC).

This administrative position is ideal for candidates with experience in company documentation, visa processes, executive coordination, and structured office management within the UAE.

📋 Job Overview

This position focuses on daily office administration, CEO support, financial coordination, and compliance with Dubai Multi Commodities Centre (DMCC) regulations.

💼 Key Responsibilities

  • Manage daily office operations and vendor coordination
  • Handle company renewals and government-related documentation
  • Coordinate with DMCC Official Authority for compliance procedures
  • Maintain financial records and expense tracking
  • Provide executive-level administrative support
  • Prepare reports, spreadsheets, and professional documentation

🎓 Candidate Requirements

  • Previous UAE administrative experience
  • Knowledge of visa and company renewal processes
  • Strong command of Microsoft Office & Google Workspace
  • Excellent English communication skills
  • High level of confidentiality and organizational ability

🔗 Related Job Opportunities

🌍 Helpful External Resources