Table of Contents
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Job Overview
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About the Company
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Available Jobs
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Job Description
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Job Responsibilities
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Why This Role?
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Requirements
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How to Apply
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FAQs
Job Overview
Executive Assistant Riyadh roles are most rewarding when they combine real responsibility, trusted access to leadership, and a company culture that values people and professionalism. Gleeds is hiring an experienced Executive Assistant in Riyadh, Saudi Arabia, based at Al Faisaliah Tower, to support directors and enable smooth executive operations across a fast-paced professional services environment.
Job Title: Executive Assistant
Company: Gleeds
Location: Riyadh, Saudi Arabia (Office based, Al Faisaliah Tower)
Employment Type: Full time
Start Date: ASAP (based on hiring and onboarding)
Sector: Real Estate & Property
Advertising End Date: 11 Jan 2026 (as listed)
Opportunity summary:
This role is ideal for an Executive Assistant who can confidently manage complex calendars, board meeting logistics, executive documentation, stakeholder coordination, travel arrangements, and project tracking—while maintaining absolute discretion and high-quality standards. If you enjoy being the calm, organized force behind senior leadership, this is a strong career move.
About the Company
Gleeds is a leading global property and construction consultancy with a rich heritage—independent since 1875—and a reputation for delivering award-winning projects worldwide. The company describes itself as a catalyst for change in the built environment, with a people-first culture reinforced by being certified as a “Great Place to Work.”
Gleeds’ mission and values show up in how the business operates day-to-day: professionalism with personality, excellence with humility, and innovation with agility. For an Executive Assistant, that kind of culture matters because your role depends on trust, teamwork, and consistent standards—especially when supporting multiple directors and balancing competing priorities.
With a global footprint across many offices, Gleeds offers strong long-term career potential for professionals who want stability, credibility, and growth without sacrificing meaningful work.
Available Jobs
If you’re exploring executive support and professional services careers alongside this Executive Assistant Riyadh opportunity, here are related roles that often align with the same skill set:
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Executive Administrator (Professional Services / Consultancy)
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Personal Assistant to Directors (Riyadh)
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Office Manager (Consultancy / Construction / Real Estate)
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Project Coordinator (Built Environment / Advisory)
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Operations Coordinator (Real Estate & Property Sector)
These roles share core competencies like stakeholder communication, meeting governance, document excellence, project tracking, and operational efficiency.
Job Description
The Executive Assistant role at Gleeds in Riyadh is designed to be a central support function for directors—helping leadership move faster, communicate better, and stay focused on high-value priorities. You’ll manage executive administration with a high level of polish, enabling directors to operate efficiently in a professional, client-facing environment.
This position is ideal for someone who:
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Thrives in structured, high-standard professional services environments
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Can manage complexity without creating noise or delays
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Communicates confidently with senior stakeholders and external partners
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Produces executive-ready documents, presentations, and reports
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Keeps governance tight—minutes, action logs, deadlines, and follow-ups
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Protects confidentiality and demonstrates mature judgment
In short, you become the operational advantage: you reduce friction, anticipate needs, and keep the leadership engine running smoothly.
Job Responsibilities
Executive Calendar and Meeting Management
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Manage complex calendars, schedule meetings, and coordinate appointments for directors
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Align meeting priorities with deadlines and critical business activities
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Ensure meeting preparation is seamless, with logistics and materials ready in advance
Executive Documentation and Communication
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Prepare, review, and edit correspondence, reports, presentations, and executive documents
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Maintain a consistent professional tone and formatting standard
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Organize and prioritize incoming communications to ensure timely responses and follow-up
Board and Governance Support
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Organise board meetings and maintain meeting minutes and action plans
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Track decisions and assigned actions so execution doesn’t stall after meetings
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Maintain clarity on owners, due dates, and next steps across stakeholders
Travel and Expense Coordination
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Coordinate travel arrangements including flights, accommodations, itineraries, and expense reports
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Build smooth travel schedules that consider meeting priorities and contingency planning
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Support directors with accurate documentation and reimbursement readiness
Events, Briefings, and Stakeholder Liaison
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Plan and support internal and external meetings, events, and executive briefings
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Serve as a liaison between executives and internal/external stakeholders
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Maintain relationships through responsive communication and high reliability
Project Tracking and Operational Excellence
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Track key projects, deadlines, and deliverables with reminders and status updates
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Conduct research, compile data, and prepare summaries or recommendations when needed
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Identify process improvements to support operational efficiency and assist with special projects
Confidentiality and Record Management
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Maintain confidential records, files, and sensitive information with discretion
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Handle executive and stakeholder matters with professionalism, care, and good judgment
Why This Role?
An Executive Assistant Riyadh job becomes career-defining when it offers three things: a respected brand, meaningful exposure to leadership, and a culture that appreciates the strategic value of executive support. Gleeds offers that combination—plus the chance to contribute to work that shapes the built environment.
Reasons this role stands out
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High trust, high impact: You’ll be close to leadership decision-making and enable faster, clearer execution
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Professional services credibility: Experience in a global consultancy strengthens your CV for long-term career mobility
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Governance exposure: Board meetings, minutes, action planning, and executive briefs elevate your executive operations skill set
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Global environment: With a broad international footprint, the company offers a career pathway beyond a single office or role
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People-first culture: Being recognized as a Great Place to Work signals investment in employees and workplace experience
What you’ll build as a professional
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Executive presence and communication mastery
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Strong systems thinking (action logs, deadlines, documentation control)
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Stakeholder management at senior levels
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Operational discipline that scales with leadership complexity
Requirements
To succeed in this Executive Assistant Riyadh position, you’ll need experience, polish, and the ability to prioritize confidently under pressure.
Experience
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5+ years experience as an executive assistant
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Experience working in a professional services organization (highly valued)
Language
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Fluent English
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Arabic preferable (a strong advantage, especially in stakeholder communication)
Tools and Technical Skills
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Proficiency in Microsoft Office applications
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Strong document formatting and presentation readiness
Core Competencies
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Confident communication skills with executives and stakeholders
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Exceptional organisational and time-management abilities
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Ability to prioritize competing demands and handle shifting schedules
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High discretion and confidentiality with sensitive information
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Strong follow-through on action items, deadlines, and deliverables
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Process improvement mindset to increase operational efficiency
How to Apply
Apply through Gleeds’ official careers site for the Executive Assistant role in Riyadh.
FAQs
1) Is this Executive Assistant role office-based in Riyadh?
Yes. The role is office based in Al Faisaliah Tower, Riyadh.
2) How many years of experience do I need?
The listing specifies 5+ years as an executive assistant.
3) Is Arabic required?
Arabic is listed as preferable, while fluent English is expected. If you’re bilingual, highlight it prominently.
4) What kind of company is Gleeds?
Gleeds is a global property and construction consultancy operating in the built environment with a long history and international presence.
5) What are the most important skills for this role?
Key skills include executive calendar management, board meeting organization and minutes, document preparation, stakeholder liaison, travel coordination, confidentiality, and project/deadline tracking.