Executive Assistant Dubai at EXANTE is a high-impact, on-site role partnering one-on-one with the Executive Director across business and personal priorities. You will orchestrate complex calendars, meetings, international travel, stakeholder communication, documentation, and confidential tasks with precision and urgency. The position blends executive support, project coordination, and household vendor management, demanding sound judgment, initiative, and poise in a fast-paced global WealthTech environment. Ideal for decisive organizers with five-plus years supporting C-level leaders, it offers competitive compensation, performance bonuses, training, and global growth paths. Join a culture that champions innovation, accountability, discretion, and measurable results. Apply now to elevate executive impact.
Table of Contents
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Job Overview
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About EXANTE
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Available Jobs (Related Roles)
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Job Description
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Key Responsibilities
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Why This Role at EXANTE?
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Requirements & Qualifications
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How to Apply
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FAQs
Job Overview
Job Title: Executive Assistant
Company: EXANTE
Location: Dubai, United Arab Emirates
Employment Type: On-site, Full-time
Start Date: Immediate (ASAP)
EXANTE is hiring an Executive Assistant in Dubai to operate as the right hand to the Executive Director. This is a high-visibility, fast-paced position where you’ll own the executive’s professional and personal agenda end-to-end—calendars, stakeholder communication, travel, documentation, and even household/vendor management. If you thrive on order, speed, and impact, this Executive Assistant Dubai position is tailor-made for you.
About EXANTE
EXANTE is a pioneering WealthTech company delivering centralized trading solutions and robust B2B financial infrastructure. The firm’s proprietary platform powers seamless access to global instruments—stocks, ETFs, bonds, futures, and options—through a single multi-currency account.
With 600+ employees from 65 nationalities across 70 locations, EXANTE blends global scale with a culture of rapid problem-solving, innovation, and ownership. Team members are encouraged to lead change across people, processes, and products—championing continuous improvement and shaping the future of finance.
Available Jobs (Related Roles)
Don’t see your exact title? These related roles often sit alongside an Executive Assistant function and help broaden candidate reach for Dubai jobs:
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Senior Personal Assistant (C-Suite), Dubai
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Office Manager / Operations Coordinator, Dubai
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Administrative Manager, Dubai
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Chief of Staff (Junior), Dubai
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Executive Office Coordinator, Dubai
Looking for more opportunities? [See more jobs in Dubai]
Job Description
The Executive Assistant (Dubai) will provide one-to-one, high-level support to the Executive Director across both business and personal domains. You’ll be the first point of contact for internal teams and external partners, safeguarding time, ensuring precision in execution, and driving alignment with strategic objectives.
This role is ideal for someone who:
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Is a natural organizer who hates loose ends and loves ruthless prioritization.
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Communicates confidently, anticipates needs, and makes sound, independent decisions.
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Thrives under pressure with a can-do, solutions-first mindset.
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Handles confidential information with absolute discretion.
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Loves working in a fast-paced, ever-changing environment with high expectations.
Key Responsibilities
Executive Support
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Own and manage the business and private agenda of the Executive Director.
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Run calendars, schedule meetings, capture notes, and follow up on action items.
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Serve as primary point of contact for internal and external stakeholders.
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Draft, refine, and manage correspondence, documentation, and reports with precision.
Coordination & Administration
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Coordinate executive outreach, external relations, and special projects aligned to strategy.
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Manage end-to-end travel: itineraries, logistics, visas, and documentation.
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Maintain organized records and ensure timely, accurate information flow.
Personal & Household Management
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Oversee household operations—vendor management, scheduling, and staff coordination.
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Manage personal appointments, errands, and family logistics as needed.
Confidentiality & Professionalism
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Uphold strict confidentiality across all matters.
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Demonstrate integrity, loyalty, and exemplary professional standards at all times.
Why This Role at EXANTE?
High-Impact Seat: You’ll sit at the center of decision-making, working one-on-one with the Executive Director. Your work directly shapes time allocation, stakeholder alignment, and execution speed.
Culture of Growth: EXANTE prizes initiative, innovation, and ownership. Expect ongoing training and the freedom to improve processes and outcomes.
Competitive Rewards: Competitive salary, performance-based bonuses, corporate benefits with choose-your-options flexibility, and global career pathways.
Real-World Variety: From board meetings to global travel logistics, from strategic outreach to household operations—you’ll build one of the most versatile, future-proof Executive Assistant skill sets in the market.
Networking & Exposure: Regular corporate events and cross-border collaboration expose you to a world-class professional network in finance and technology.
Requirements & Qualifications
Education
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Bachelor’s degree preferred.
Experience
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5+ years as an Executive Assistant or Personal Assistant, ideally supporting C-level executives.
Skills
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Exceptional organization & multitasking with meticulous attention to detail.
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Excellent written and verbal communication; confident stakeholder management.
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Calendar mastery, meeting orchestration, and action tracking.
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Travel coordination across multiple time zones and requirements.
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Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools.
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Ability to work independently, anticipate needs, and exercise sound judgment.
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Discretion with sensitive information, always.
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Flexibility for occasional after-hours tasks or complex travel windows.
Mindset
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A decision-maker who prioritizes hard and fast.
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Resilient, adaptable, and comfortable with high expectations.
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Team player with advanced collaboration skills.
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Hands-on, solutions-oriented, and resourceful—an overachiever who gets things done.
Location & Eligibility
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Based in Dubai, UAE (on-site).
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Visa status should allow on-site employment in the UAE (company guidance applies).
How to Apply
Ready to step into a career-accelerating Executive Assistant Dubai role at a global WealthTech leader?
Apply directly via the EXANTE Careers page: Apply for Executive Assistant – Dubai
Applications are reviewed on a rolling basis—submit early to be considered.
FAQs
1) What is the core focus of the Executive Assistant Dubai role at EXANTE?
You will own the Executive Director’s agenda end-to-end—calendars, communications, travel, documentation—while also coordinating personal and household operations, all with strict confidentiality.
2) Is this position on-site or hybrid?
The role is on-site in Dubai to enable tight coordination and rapid decision-making with the Executive Director.
3) What experience level is required?
EXANTE is seeking 5+ years of EA/PA experience, ideally supporting C-level leaders in fast-paced environments.
4) What tools should I be proficient with?
Expect daily use of Microsoft Office Suite, Google Workspace, and modern collaboration tools for scheduling, documentation, and stakeholder coordination.
5) What benefits and growth opportunities are offered?
EXANTE provides a competitive salary, performance-based bonuses, flexible corporate benefits, ongoing education & training, vibrant corporate events, and global career opportunities in a rapidly scaling WealthTech company.