Executive Assistant Abu Dhabi 2025 – Powerful Remote Career Supporting a Founder & CEO in the UAE

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Table of Contents

  • Job Overview

  • About the Company

  • Available Jobs

  • Job Description

  • Job Responsibilities

  • Why This Role?

  • Requirements

  • How to Apply

  • FAQs

Job Overview

Executive Assistant Abu Dhabi roles are evolving fast—especially remote positions that place you at the center of decision-making, execution, and leadership support. This opportunity, listed via Talentmate, is for an Executive Assistant to the Founder & CEO in the UAE, designed for a proactive professional who can protect the CEO’s time, streamline priorities, and keep operations moving with high discretion.

Job Title: Executive Assistant to Founder & CEO
Company: Talentmate (role posted for a UAE-based organisation)
Location: UAE (Remote), role associated with Abu Dhabi
Employment Type: Full-Time
Start Date: Immediate / ASAP (based on hiring cycle)
Industry: Information Technology (IT)
Role Level: Mid-Level

Opportunity summary:
You’ll handle sophisticated calendar management, high-level correspondence, meeting preparation, travel and expenses, project tracking, and coordination with stakeholders such as bankers—while acting as a trusted “gateway” to the CEO. This is a high-ownership role for someone who thrives in a startup-style environment and can switch priorities instantly without losing quality.

Executive Assistant Abu Dhabi 2025 – Powerful Remote Career Supporting a Founder & CEO in the UAE
Executive Assistant Abu Dhabi 2025 – Powerful Remote Career Supporting a Founder & CEO in the UAE

About the Company

This vacancy is listed on Talentmate, a hiring platform built to simplify the search, interview, and hiring process for both employers and candidates. The company behind the role operates in the IT sector, and the position supports a Founder/CEO—suggesting a fast-paced, growth-oriented environment where responsiveness and confidentiality are essential.

If you’re targeting an Executive Assistant Abu Dhabi pathway, this is the kind of experience that builds long-term career leverage: being the operational anchor for an executive leader teaches you prioritization, stakeholder management, document excellence, and decision-quality under time pressure.

Available Jobs

If you’re exploring related opportunities alongside this Executive Assistant Abu Dhabi opening, here are adjacent roles that can strengthen your search and widen keyword reach:

  1. Personal Assistant to CEO (Remote UAE)

  2. Executive Administrator (Abu Dhabi / UAE)

  3. Office Manager / Executive Office Coordinator (UAE)

  4. Operations Coordinator (Startup / IT Sector)

  5. Project Coordinator / Program Support Specialist (Remote UAE)

These roles often share the same core skill set: calendar mastery, stakeholder coordination, document preparation, meeting rhythm, and confidential execution.

Job Description

This role is built around one priority: enabling the CEO to lead effectively by removing friction from their day. As an Executive Assistant, you’ll become the CEO’s operational advantage—anticipating needs, organizing commitments, preparing materials, tracking projects, and ensuring follow-through across internal and external stakeholders.

It’s ideal for someone who is:

  • Extremely organized and detail-focused

  • Calm under pressure and comfortable with urgency

  • Skilled at written communication and executive-level tone

  • Confident managing senior stakeholders and sensitive information

  • Comfortable working independently in a DIY startup environment

  • Fluent in English with Arabic proficiency (mandatory)

Unlike basic admin roles, this position requires judgment—knowing what matters most, when to push back, when to escalate, and how to keep progress moving without creating noise.

Job Responsibilities

Calendar and Priority Management

  • Provide sophisticated calendar management for the CEO, including scheduling, re-prioritizing, and conflict resolution

  • Keep the CEO informed of upcoming commitments and responsibilities, ensuring timely preparation

  • Maintain a structured daily/weekly rhythm so the CEO’s time is aligned with strategic priorities

Executive Administration and Documentation

  • Support the CEO with special projects and administrative responsibilities that directly improve executive effectiveness

  • Design and produce complex documents, reports, presentations, and meeting materials

  • Draft professional correspondence and documentation to the CEO’s specifications

  • Maintain contact lists and ensure stakeholder information is accurate and accessible

Meetings, Follow-Ups, and Action Tracking

  • Collect and prepare information for meetings with staff and external parties

  • Coordinate agendas for senior management meetings

  • Prepare meeting accounts and ensure action items are assigned, tracked, and closed

  • Follow up appropriately so nothing important drops between conversations

Gatekeeper and Stakeholder Management

  • Serve as a “gatekeeper” and “gateway” to the CEO—creating win-win situations for access to the CEO’s time

  • Respond positively with tact and sensitivity to stakeholders across diverse communities

  • Maintain a high degree of confidentiality regarding staff and stakeholder issues

Travel, Expenses, and Operational Logistics

  • Arrange travel plans and schedules when required

  • Complete expense and mileage reporting accurately and on time

  • Handle email communications professionally and efficiently

Project Tracking and Banking Coordination

  • Track multiple projects at once, updating status and ensuring next steps are clear

  • Coordinate with bankers for queries, documentation needs, and issue resolution

  • Stay flexible and open to varied tasks based on shifting executive priorities

Why This Role?

If you want an Executive Assistant Abu Dhabi position that truly accelerates your career, this one stands out because it combines executive support with operational ownership. You’re not just organizing a schedule—you’re protecting decision-quality and execution speed.

Career benefits you can build from this role

  • Direct exposure to leadership: You learn how executives think, prioritize, and make trade-offs—skills that translate into higher-level operations roles

  • High-impact responsibility: You’ll influence outcomes by ensuring meetings are productive, follow-ups happen, and projects move

  • Remote flexibility with executive-level scope: Remote work is rare at this level; this role offers autonomy while still being close to leadership

  • Skill stack that compounds: Calendar strategy, stakeholder communication, document creation, and confidentiality become your long-term career assets

What “great performance” looks like here

  • The CEO’s calendar becomes strategic, not reactive

  • Meetings become decision-making engines with clear pre-reads and action items

  • Communication becomes faster, clearer, and more professional

  • Stakeholders feel heard, managed, and responded to—without overwhelming the CEO

  • Projects move forward with visible tracking and consistent follow-through

What the offer includes (as listed): Transport/Commuting Allowance (even with remote work, some roles require occasional in-person coordination).

See more jobs in Abu Dhabi

Requirements

Experience

  • 1+ years of proven experience as an Executive Assistant or in a similar role

  • Comfortable in an intense, do-it-yourself startup environment

  • Able to switch gears instantly while maintaining quality

Language Requirements

  • Strong verbal and written communication in English

  • Arabic proficiency is mandatory

Tools and Technical Skills

  • Mandatory proficiency in Microsoft Office: Outlook, Word, Excel, PowerPoint

  • Strong email communication and professional formatting standards

Core Competencies

  • Exceptional organizational skills with impeccable attention to detail

  • Strong judgment in prioritizing tasks and time allocation

  • High integrity and discretion with confidential information

  • Ability to work effectively in cross-functional teams and diverse communities

  • Proactive follow-up mindset—closing loops, tracking actions, and preventing delays

Location and Work Model

  • UAE-based (Remote), role linked to Abu Dhabi

  • Able to coordinate across stakeholders and time-sensitive priorities reliably

How to Apply

Apply directly through the job listing on Talentmate (search using the job title and reference ID if needed).

Click Here to Apply!

FAQs

1) Is Arabic mandatory for this Executive Assistant Abu Dhabi role?

Yes. The listing states Arabic proficiency is mandatory, along with strong English communication.

2) Is this role remote or office-based?

The location is specified as UAE (Remote), and the role is associated with Abu Dhabi. Remote executive roles may still require occasional coordination, depending on leadership needs.

3) What type of experience is required?

A minimum of 1+ years as an Executive Assistant (or similar) is required, along with strong organizational skills and comfort in a startup-style environment.

4) What tools should I be confident with?

You should be proficient in Microsoft Outlook, Word, Excel, and PowerPoint, plus professional email communication and document formatting.

5) What makes a candidate stand out for a CEO Executive Assistant role?

Candidates stand out when they show:

  • Strong calendar strategy and prioritization judgment

  • High-quality executive communication (tone, clarity, speed)

  • Reliable follow-through and action tracking

  • Discretion with confidential matters

  • Ability to shift priorities quickly without dropping details

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