Dubai Office Administrator jobs at Zafin put you at the center of a fast-growing fintech’s Dubai Silicon Oasis hub, coordinating daily operations and owning critical government touchpoints. You’ll manage the DSO portal, drive trade license, visa, and lease renewals, and maintain precise compliance records. Day to day, you’ll oversee vendors and facilities, support scheduling and travel, and partner with HR and IT on onboarding and offboarding. The role suits proactive multitaskers who are organized, tech-savvy with Google Workspace and MS Office, and confident communicators. Join a collaborative culture with competitive pay, bonuses, wellness benefits, and pathways for growth and impact.
Table of Contents
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Job Overview
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About Zafin
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Available Jobs and Related Roles
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Job Description
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Key Responsibilities
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Why This Role?
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Requirements
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How to Apply
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FAQs
Job Overview
Job Title: Office Administrator
Company: Zafin
Location: Dubai, UAE (Dubai Silicon Oasis)
Employment Type: Full-time
Start Date: Immediate or as per notice period
If you’re searching for Dubai Office Administrator jobs that blend fast-paced operations with the credibility of a global fintech brand, this Zafin role stands out. As the linchpin of the Dubai office, you’ll orchestrate daily operations, manage vendors and facilities, coordinate travel and scheduling, and own critical government touchpoints—especially the DSO (Dubai Silicon Oasis) portal. You’ll drive trade license renewals, visas, and leases while maintaining airtight documentation and compliance. It’s a role for proactive multitaskers who love creating order, championing process improvements, and partnering across HR, IT, and leadership to keep the office humming.
About Zafin
Zafin powers the world’s top banks with an integrated, AI-enabled platform that unifies enterprise data to accelerate product and pricing innovation, automate deal management and billing, and deliver personalized customer offerings that drive loyalty and growth. The company’s mission centers on transformative customer value—helping banks strengthen market position, innovate faster, and scale responsibly. In Dubai, that fintech mission meets operational excellence: this role ensures the office, people, and processes are set up for sustained success.
Cultural highlights: diversity, teamwork, and a standard of high-quality work underpinned by clear processes, reliable data, and continuous improvement. Expect competitive salary, annual bonus potential, generous PTO, paid volunteering days, wellness benefits, and genuine avenues for career advancement.
Available Jobs and Related Roles
While this opening focuses on Office Administrator responsibilities in DSO, candidates exploring Dubai Office Administrator jobs often consider adjacent paths that expand impact and keyword reach:
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Facilities & Vendor Coordinator (Dubai): Contracts, procurement cycles, and service-level oversight.
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Executive Assistant / Office Manager: Calendars, travel, stakeholder coordination, and leadership support.
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People Operations Coordinator: Onboarding/offboarding with HR/IT; compliance paperwork; records.
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Compliance & Admin Specialist (UAE): Government portals, trade license renewals, and audit readiness.
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Finance & Admin Associate: Payments tracking, invoice processing, and vendor reconciliations.
Want more opportunities? [See more jobs in Dubai]
Job Description
This role anchors Zafin’s day-to-day operations in Dubai, ensuring the office experience is organized, professional, and welcoming. You’ll be the go-to problem solver—from greeting visitors and coordinating schedules to overseeing facilities, vendor performance, and supplies. The position’s signature responsibility is the DSO portal, where you’ll run company requests and tickets, maintain records, and liaise with authorities to keep everything compliant and current.
Ideal for: detail-driven professionals who are tech-savvy, comfortable navigating UAE free zone systems, and energized by cross-functional collaboration. You’ll connect dots across HR and IT for smooth onboarding/offboarding, support internal audits with clean documentation, and surface process enhancements that make operations faster, clearer, and more reliable.
Key Responsibilities
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Run daily office operations: supplies, reception readiness, meeting room coordination, and facilities upkeep.
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Drive vendor management: source suppliers, negotiate essentials, oversee agreements, track payments, and ensure SLAs.
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Coordinate people logistics: scheduling, travel support, visitor management, and event/meeting setup.
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Own DSO portal workflows: submit company requests and tickets, monitor status, and keep digital records organized.
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Government liaison: manage trade license renewals, visa applications, and lease renewals with DSO authorities.
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Compliance documentation: maintain approval logs, renewal archives, and audit-ready records with accurate metadata.
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Renewal cadence: track deadlines, flag risks early, and ensure all submissions land ahead of due dates.
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Onboarding/offboarding: partner with HR and IT to provision equipment, access, ID cards, and deprovisioning.
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Office systems: keep physical and digital processes running—templates, trackers, SOPs, and knowledge bases.
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Continuous improvement: analyze logs and reports, recommend tools/processes, pilot changes, and measure outcomes.
Why This Role?
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High-impact scope: Few Dubai Office Administrator jobs offer this breadth—operations, vendors, compliance, and government touchpoints—within a global fintech.
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Career runway: Exposure to HR, IT, facilities, and compliance unlocks future growth into Office Management, People Ops, Facilities/Procurement, or Compliance roles.
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Process leadership: Your renewals, licenses, and visas keep the office legally operational—mission-critical impact you can quantify.
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Modern toolkit: Work with Google Workspace and MS Office while shaping SOPs, trackers, and dashboards.
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Supportive culture: Competitive pay, bonuses, wellness support, paid volunteering, and a team that values clarity and ownership.
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Purpose with pace: Help a company defining the future of banking keep its Dubai base efficient, compliant, and welcoming.
Requirements
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Experience: 2–4 years in office administration/operations within the UAE.
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Free zone fluency: Hands-on with DSO portal or other UAE free zone systems (e.g., portal workflows, renewals, visas).
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Skills: Organization, communication, multitasking, stakeholder management, and vendor coordination.
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Tech: Comfortable with MS Office and Google Workspace; quick to learn new tools.
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Attributes: Professional, approachable, trustworthy—energized by structure, detail, and proactive problem-solving.
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Language & eligibility: Professional English; Arabic a plus. Must meet UAE work authorization/visa requirements.
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Nice to have: Experience supporting audits, building SOPs, or implementing new admin tools.
How to Apply
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Apply online: Click Here! (Office Administrator, Dubai).
Apply now—roles with DSO portal accountability move fast and reward process-driven achievers who can keep a dynamic fintech office running like clockwork.
FAQs
1) What makes this one of the top Dubai Office Administrator jobs?
The role spans daily operations, vendor control, and government liaison with ownership of the DSO portal—a rare blend that builds in-demand, transferable skills across UAE corporate administration.
2) Do I need prior DSO portal experience?
Direct DSO experience is preferred; comparable UAE free zone portals can transfer if you demonstrate strong portal workflows, documentation discipline, and renewal planning.
3) What are the most valuable achievements to showcase?
Quantified wins: faster renewals, error-free compliance audits, lower vendor costs, improved SLA adherence, and clean onboarding/offboarding metrics.
4) Is visa sponsorship available?
Eligibility varies by company policy and candidate profile. For this role, confirm work authorization status during the application process and be prepared to provide required documents.
5) What tools should I highlight?
Google Workspace, MS Office, spreadsheet trackers, document versioning, portal ticketing, and any SOP/Playbook you’ve implemented (renewals calendar, vendor scorecards, onboarding checklists).
Final Thoughts
Among Dubai Office Administrator jobs, Zafin’s DSO-based role is tailor-made for organized, proactive builders who love seeing the whole operating system—people, processes, and portals—work in sync. You’ll manage the moving parts that keep a global fintech compliant, efficient, and ready to scale. If you’re motivated by smooth workflows, crisp documentation, and confident stakeholder management, your next chapter starts here.