Dubai Administrative Assistant Jobs – Join Caterpillar’s Customer Solutions Team in Dubai Now | 13th Nov Last Date

Table of Contents

1. Job Overview

2. About Caterpillar

3. Available Jobs (Related & Similar)

4. Job Description

5. Key Responsibilities

6. Why This Role Is a Standout Opportunity

7. Requirements & Qualifications

8. How to Apply (Deadline Inside)

9. FAQs

Job Overview

Job Title: Administrative Assistant
Company: Caterpillar Inc.
Location: Dubai, United Arab Emirates
Employment Type: Full-time, Regular
Business Area: Business Services → Customer Solutions (Product, Services & Technology)
Date Posted: Thursday, November 6, 2025
Apply By: Thursday, November 13, 2025
Requisition ID: R0000334130

This opening places you at the operational heart of a global organization. You’ll enable leaders to execute strategies that span multiple growth regions by aligning calendars, meetings, communications, events, and travel—ensuring every touchpoint is timely, accurate, and executive-ready.

About Caterpillar

Caterpillar is the world’s leading manufacturer of construction and mining equipment, industrial engines, gas turbines, and diesel-electric locomotives. For 100+ years, the company has helped customers build a better, more sustainable world, backed by a powerful dealer network and data-driven services. The Customer Solutions Growth Regions team collaborates with dealers and customers to tailor outcomes across products and services, digital and technology, rental and used, and financing—prioritizing tangible value and proactive technology adoption.

Available Jobs (Related & Similar)

To broaden your search and improve fit, consider these related opportunities:

• Territory Manager – AME (Dubai, UAE): Customer-facing role partnering with dealers across the region.

• Administrative Assistant (East Peoria, IL, USA): Similar executive-support scope in the U.S. operations.

• Senior Production Scheduler – Electric Power (Griffin, GA, USA): Scheduling and supply chain planning within energy solutions.

Want more options? [See more jobs in Dubai]

Job Description

This Administrative Assistant role is crafted for a meticulous organizer who thrives in multicultural, matrixed environments. You’ll serve as an indispensable partner to senior leaders, converting priorities into action, shaping internal communications, and ensuring flawless execution across calendars, meetings, events, and travel. The position is embedded in Customer Solutions, interfacing regularly with Customer Facing and Business Enablers functions while collaborating with dealers and stakeholders across Africa, the Middle East, Eurasia, Asia (excluding Japan), and LATAM.

Key Responsibilities

• C-Suite Collaboration: Act as a strategic enabler—anticipate needs, remove blockers, and maintain confidentiality and discretion.

• Calendar Mastery: Manage complex, multi–time-zone calendars; sequence meetings efficiently; ensure prep materials arrive early.

• Executive Communications: Draft internal announcements, stakeholder updates, and talking points; uphold a crisp, brand-aligned tone.

• Meeting & Content Prep: Build agendas, compile briefing packs, and support presentations, speeches, and all-hands meetings.

• External Liaison: Coordinate with partners, dealers, and cross-functional teams; support purchasing and vendor management as needed.

• Event Operations: Plan and execute regional conferences and leadership sessions—logistics, AV, catering, travel, and attendee experience.

• Travel Coordination: Book flights/hotels, create itineraries, manage changes, and provide proactive travel support.

• Office Administration: Schedule rooms and equipment, manage correspondence, process expenses, and maintain supplies.

Why This Role Is a Standout Opportunity

• Regional Scope: Operate across Africa, the Middle East, Eurasia, Asia (ex-Japan), and LATAM—rare exposure in administrative careers.

• High-Impact Seat: Your precision drives leadership effectiveness, influencing technology adoption and customer solutions outcomes.

• Career Mobility: Build a path toward senior executive support or chief-of-staff tracks through communications, operations, and event leadership.

• Innovation DNA: Work where digital, data, and field insights combine to deliver measurable results for customers.

• Brand Equity: Leverage Caterpillar’s century of trust and global dealer network—powerful context for your professional growth.

• Day-to-Day Variety: From urgent travel pivots to board-level briefings, no two days are the same.

Requirements & Qualifications

Core Competencies (Working Knowledge):

• Accuracy & Attention to Detail: Use checklists and verification tools; deliver error-free outputs consistently.

• Collaboration: Engage cross-regionally and cross-functionally; communicate shared goals; support problem solving.

• Effective Communication: Deliver constructive feedback, write succinct reports, and present information clearly.

• Flexibility & Adaptability: Shift seamlessly among tasks and approaches; remain open to new ideas and process changes.

• Managing Multiple Priorities: Re-validate priorities as demands change; progress projects while handling daily operations.

• Problem Solving: Apply standard methods for analysis and escalation; document and track resolution paths.

• Office Administration: Schedule meetings and resources; manage correspondence and supplies; coordinate expenses.

• Microsoft Office: Confident in Word, Excel, and PowerPoint; convert Word ↔ Excel tables; choose the right app for deliverables.

Preferred Experience:

• 2–5+ years supporting senior leaders in a multinational or regional organization.

• Mastery of calendar tools (Outlook 365), virtual meeting platforms (Teams/Zoom), and T&E systems (e.g., Concur).

• Comfort with data-enabled decision-making; assembling dashboards or leadership summaries.

• Excellent written English; Arabic or additional regional languages are a plus.

• Eligibility for UAE work authorization/visa per employer policy.

How to Apply (Deadline Inside)

• Deadline: Thursday, November 13, 2025.

• Where: Apply via the official Caterpillar Careers portal using Requisition ID R0000334130 (Administrative Assistant – Dubai).

• Click Here to Apply!

Submit early—Dubai administrative assistant jobs with global scope move quickly.

FAQs

1) Does this role include C-suite exposure?
Yes. You’ll partner closely with senior executives, shaping calendars, communications, meetings, and travel.

2) What is the application deadline?
November 13, 2025. Apply ahead of time to streamline scheduling.

3) What level of Microsoft Office is required?
Working knowledge across Word, Excel, and PowerPoint, including converting tables and selecting the best app for each deliverable.

4) Is event planning part of the job?
Absolutely—planning and executing conferences, board sessions, and regional team meetings, primarily in Dubai.

5) Is visa sponsorship specified?
Not explicitly. Caterpillar is an Equal Opportunity Employer; confirm sponsorship/eligibility during recruiter screening.

6) What makes this role different from typical admin positions?
The regional scale, C-suite proximity, and technology-driven customer solutions mandate elevate the impact and learning curve.