1. Calendar Management: Efficiently manage the executives’ calendars, scheduling meetings, appointments, and travel arrangements. Coordinate and prioritize commitments to optimize their time.
2. Communication and Correspondence: Handle incoming and outgoing communications on behalf of the executives, including emails, letters, and phone calls. Ensure clear and timely communication across various stakeholders.
3. Meeting Coordination: Prepare meeting agendas, take minutes, and coordinate materials for executive-level meetings. Follow up on action items and ensure deadlines are met.
4. Travel Arrangements: Arrange travel logistics, including flights, accommodations, visas, and ground transportation, providing a seamless travel experience for executives.
5. Confidentiality: Maintain strict confidentiality of sensitive information and handle privileged matters with the utmost discretion and professionalism.
6. Document Management: Organize and maintain electronic and physical records, ensuring easy retrieval and efficient document management.

Role: Administrative Coordinator

As an Administrative Coordinator, you will be the backbone of our administrative operations, ensuring the smooth running of day-to-day tasks and supporting various departments. Your ability to multitask, prioritize, and communicate effectively will contribute to the overall efficiency of the organization. Key responsibilities include:

1. Office Operations: Oversee general office operations, including managing office supplies, equipment, and facilities. Maintain a neat and organized office environment.
2. Correspondence and Communication: Handle incoming calls, emails, and inquiries, redirecting them to the appropriate personnel. Assist in drafting and editing business correspondence.
3. Meeting Support: Assist in organizing meetings and events, including scheduling, room setup, and coordination of materials. Take minutes and follow up on action items as needed.
4. Data Entry and Reporting: Input and update data in various systems, and generate reports as required by different departments.
5. Project Support: Provide administrative support for ongoing projects, coordinating tasks, timelines, and deliverables.
6. Travel and Expense Management: Assist in coordinating travel arrangements and processing expense reports for team members.

How to Apply

To apply for this position, please follow the instructions below:

1. Resume/CV Submission:

– Prepare an updated copy of your resume or curriculum vitae (CV)

that highlights your relevant experience, skills, and qualifications.

– Ensure that your contact information, including your full name, email

address, and phone number, is included.

– Highlight how your experience and qualifications align with the job

requirements and why you believe you are a suitable candidate.

2. Additional Documents: (if required)

“Check below if the post required additional documents”

– If applicable, include any additional supporting documents such as

certifications, licenses, or transcripts that are relevant to the

position.

3. Application Submission:

Choose one of the following methods to submit your application:

– Email: Send an email to the mentioned email address with the

subject line. Attach your resume, and any additional

documents as separate PDF or Word files.

– Online Application Portal: Visit provided website and navigate to the

Careers or Jobs section. Follow the instructions to create an

account or log in if you already have one. Complete the online

application form and upload your resume, and any additional

documents as specified.

4. Application Deadline:

– Ensure that your application is submitted before the specified

deadline. Late applications may not be considered.

TO APPLY for this particular job post:

Send CV or Mail to: (  Alesco job opportunities  )

Contact Number: 0800 145 5000

Note: Make sure to use the contact number for sending job applications through the mentioned contact medium. Avoiding so may lead to application rejection. 

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