Administration jobs Dubai 2025 – High Growth Office Management Career at Dassault Systèmes

Table of Contents

1. Job Overview

2. About the Company

3. Available Jobs

4. Job Description

5. Job Responsibilities

6. Why This Role?

7. Requirements

8. How to Apply

9. FAQs

Job Overview

Job Title: Local Admin Point of Contact and Office Manager
Company Name: Dassault Systèmes
Location: Dubai, United Arab Emirates
Employment Type: Regular, Full-time
Experience Level: 6–7 years
Posted On: 22 December 2025
Reference ID: 546255
Start Date: As soon as possible (subject to hiring process completion)

If you are actively searching for administration jobs Dubai that go beyond routine office support, this role offers a rare opportunity to operate at the center of business execution. Designed for professionals who thrive on structure, ownership, and cross-functional collaboration, this position places you as the operational anchor of the Middle East office.

Rather than focusing on a single function, this role blends executive assistance, office operations, finance administration, and HR coordination—making it ideal for experienced administration professionals ready for a visible and trusted position within a global organization.

(See more jobs in Dubai)

About the Company

Dassault Systèmes is a globally respected technology company known for driving innovation through advanced software solutions and collaborative platforms. With over four decades of growth, the organization operates across industries and regions, maintaining high standards of governance, professionalism, and operational discipline.

For candidates exploring administration jobs Dubai, Dassault Systèmes offers a structured, multicultural environment where administrative roles are viewed as strategic enablers rather than support-only functions. The company emphasizes inclusion, employee wellbeing, continuous learning, and internal mobility—making it an attractive long-term career destination.

Available Jobs

If you are applying for this role but want to broaden your search across similar administration jobs Dubai, consider these related roles that often require overlapping skills and experience:

1. Office Manager – Middle East

2. Executive Assistant / Executive Coordinator

3. Administration & Operations Manager

4. HR & Administration Officer

5. Finance & Administration Coordinator

These roles align well with candidates who have experience managing offices, supporting leadership, handling compliance documentation, and coordinating across departments and regions.

Job Description

The Local Admin Point of Contact and Office Manager role is a comprehensive administration position responsible for ensuring the smooth daily functioning of the Dubai office while maintaining alignment with regional leadership and global headquarters.

The position acts as the central administrative authority for the Middle East office, covering four critical areas:

• Executive assistance and leadership support

• Office operations and compliance

• Finance and accounting documentation coordination

• Human resources administration and employee support

This role is best suited for professionals who can manage priorities independently, communicate confidently with senior stakeholders, and identify process gaps before they become operational risks.

Job Responsibilities

Executive assistance and leadership support

• Manage leadership calendars, agendas, and scheduling priorities.

• Handle email prioritization, reminders, and follow-ups to support timely decision-making.

• Coordinate complete travel arrangements, including bookings, itineraries, expense tracking, and documentation.

• Support visa and passport administration for business travel and regional activities.

• Prepare meetings and internal or external events with attention to detail and professionalism.

Office operations and administrative governance

• Oversee day-to-day office management, including facility maintenance and equipment coordination.

• Conduct site assessments and ensure the office environment remains compliant and functional.

• Manage license renewals in coordination with headquarters and local PRO services.

• Act as the primary liaison with external PRO partners for all UAE administrative requirements.

• Maintain accurate and compliant document archiving systems, both physical and digital.

• Identify non-compliance or process gaps and escalate with practical recommendations.

Finance and accounting administration

• Manage financial documentation related to accounting, tax, and regulatory compliance.

• Ensure timely submission of documents to relevant internal teams with complete backups.

• Handle purchase requests, purchase orders, and invoice verification for Middle East activities.

• Coordinate closely with headquarters on finance workflows and approvals.

• Liaise with local suppliers to resolve billing issues, discrepancies, or contractual concerns.

Human resources administration

• Serve as the first point of contact for HR administrative matters, including vacation management and salary certificates.

• Coordinate employee visas and documentation with management and PRO services.

• Support recruitment logistics in collaboration with HR and hiring managers.

• Manage onboarding logistics for new hires, ensuring readiness from day one.

• Consolidate vacation data for reporting and ensure correct system usage across the team.

Why This Role?

Among administration jobs Dubai, this role stands out due to its scope, visibility, and long-term growth potential:

• High ownership: You are the central administrative authority for the office, not a peripheral support role.

• Executive exposure: Direct interaction with leadership builds trust, influence, and professional credibility.

• Cross-functional depth: Experience across administration, HR, finance, and operations strengthens career resilience.

• Global environment: Daily collaboration with international teams and shared service centers enhances skill maturity.

• Career development: Strong emphasis on training, internal mobility, and process improvement enables long-term progression.

• People-first culture: Focus on wellbeing, inclusion, and a respectful workplace supports sustainable performance.

Requirements

To be competitive for this administration jobs Dubai opportunity, candidates should demonstrate:

Professional experience

• 6–7 years in a similar administration or office management role within the UAE.

• Prior experience working for a large international or multinational organization.

Core competencies

• Strong stakeholder management skills with consistent professional availability.

• Experience working with centralized shared service center models.

• Ability to operate effectively in a multi-dimensional, matrix organization.

• Proven ability to identify issues related to compliance, deadlines, or process gaps and propose solutions.

Functional knowledge

• Basic understanding of internal controls, accounting, and financial fundamentals.

• Familiarity with tax and accounting standards relevant to office operations.

• Knowledge of procurement policies and invoice handling processes.

• Strong document control and compliance discipline.

Language and communication

• English as the primary working language.

• French and Arabic are advantageous but not mandatory.

Personal attributes

• Self-starter with high autonomy.

• Strong problem-solving and organizational skills.

• Comfortable handling multiple priorities without compromising accuracy.

How to Apply

Apply directly through the official Dassault Systèmes careers platform using Reference ID: 546255.

Click Here to Apply!

FAQs

1) What type of administration jobs Dubai does this role fall under?

This is a senior-level administration and office management role combining executive support, HR administration, finance coordination, and compliance oversight.

2) Is UAE experience required?

Yes. UAE-based experience is strongly preferred due to PRO coordination, visa processes, and local compliance requirements.

3) Is this role more administrative or managerial?

It is operationally managerial in scope, with ownership of processes, coordination with leadership, and accountability for office continuity.

4) Do I need finance or HR qualifications?

Formal qualifications are not mandatory, but practical experience with finance documentation and HR administration is essential.

5) Can this role lead to career growth?

Yes. The role provides exposure to regional operations, shared services, and leadership interaction—strong foundations for progression into regional operations, people operations, or business support leadership roles.