Admin Assistant Jobs in Dubai 2025 – High Growth Role at Mubadala Health Dubai (M42)

Table of Contents

Job Overview – Admin Assistant Jobs in Dubai at Mubadala Health Dubai
About M42 and Mubadala Health Dubai
Other Exciting Administration Jobs at M42
Admin Assistant Job Description
Key Job Responsibilities
Why This Admin Assistant Role in Dubai?
Requirements and Eligibility
How to Apply for Admin Assistant Jobs in Dubai at M42
FAQs about Admin Assistant Jobs in Dubai

Job Overview – Admin Assistant Jobs in Dubai at Mubadala Health Dubai

Job Title: Admin Assistant
Company: M42 – Mubadala Health Dubai
Location: Dubai, United Arab Emirates
Department: Business Support
Employment Type: Full-time
Start Date: As per business requirements

If you’re exploring Admin Assistant jobs in Dubai and want to work in a modern, mission-driven healthcare environment, this opportunity at Mubadala Health Dubai (part of M42) is a standout choice.

In this role, you will support leadership and teams across the Administration department, ensuring smooth daily operations, professional communication, and efficient coordination of patients, staff and resources. You will work at the heart of a premier outpatient healthcare facility, supporting both clinical and corporate excellence.

Admin Assistant Jobs in Dubai 2025 – High Growth Role at Mubadala Health Dubai (M42)

About M42 and Mubadala Health Dubai

M42 is a global healthcare company that provides comprehensive services across the full continuum of care – from primary care to advanced specialty treatments and precision medicine. With:

More than 480 facilities in 27 countries
A workforce of over 20,000 professionals
A focus on cutting-edge health technologies and patient-centred outcomes

M42 is positioned to redefine the future of healthcare on a global scale.

Mubadala Health Dubai, established in 2022, is one of M42’s flagship facilities in the UAE. It offers:

World-class treatments and advanced medical technology
A state-of-the-art outpatient facility
Day surgery, consultations and diagnostics
Over 30 clinical specialties supported by expert clinicians

As an Admin Assistant here, you support both the clinical and administrative sides of the business, helping maintain the high standards of effectiveness, efficiency and service that M42 is known for.

Other Exciting Administration Jobs at M42

Alongside Admin Assistant jobs in Dubai, M42 and Mubadala Health Dubai often hire for a variety of administration and business support roles. Even if you start as an Admin Assistant, you may grow into roles such as:

Senior Administrative Assistant – taking on higher-level coordination, project support and executive-facing responsibilities.
Executive Assistant – supporting senior leaders with calendars, travel, correspondence and strategic admin duties.
Office Manager – overseeing clinic or office operations, facilities, vendors and support staff.
Patient Services Coordinator – combining administration with patient-facing responsibilities at reception or front office.
Business Support Officer – focusing on reporting, data analysis and process improvement across departments.

See more jobs in Dubai across M42 and Mubadala Health facilities.

These related roles show that once you join M42, there are multiple pathways to build a long-term career in healthcare administration and business support.

Admin Assistant Job Description

Within the broad category of Admin Assistant jobs in Dubai, this role at Mubadala Health Dubai is uniquely strategic and patient-focused.

The Admin Assistant is responsible for providing comprehensive administrative and support services to the Administration department, and often acts as a liaison between internal departments and external stakeholders. You will:

Support senior leaders by managing schedules, meetings and travel.
Coordinate office and patient workflows to ensure smooth operations.
Manage documentation, reports and data needed for decision-making.
Facilitate clear communication across teams, patients and partners.

This role is ideal if you:

Have previous experience supporting senior leaders or executives.
Want to use your administrative skills in a healthcare setting.
Are comfortable handling sensitive information with a high level of confidentiality.
Enjoy a fast-paced, professional environment where every detail matters.

Key Job Responsibilities

As an Admin Assistant at Mubadala Health Dubai, you will handle a wide range of responsibilities that touch executive support, office coordination, communication, data and compliance.

1. Executive Support and Calendar Management

Manage calendars for leaders and key stakeholders, scheduling meetings and appointments.
Coordinate travel arrangements, including flights, accommodation and ground transportation.
Prepare agendas, meeting packs and minutes to ensure leadership meetings are productive and well-documented.
Anticipate scheduling conflicts and proactively suggest solutions.

2. Office Coordination and Patient Workflow

Oversee daily office coordination, including patient appointments, referrals and events.
Act as a central point of communication between teams, clinicians and other departments.
Support the smooth flow of information and documents, ensuring minimal delays in patient and business processes.
Help coordinate logistics for departmental or corporate events.

3. Documentation, Reporting and Data Management

Maintain structured filing systems (both digital and physical) for documents, contracts and reports.
Prepare correspondence, letters, memos and formal communications.
Generate accurate reports and basic data analyses to support leadership decision-making.
Ensure that documentation is up to date, accurate and compliant with organisational requirements.

4. Communication and Stakeholder Interaction

Handle phone calls, emails and visitor interactions in a professional and courteous manner.
Escalate concerns or complex queries to the right person, ensuring they are followed up in a timely way.
Support internal communication by sharing updates, reminders and information with relevant teams.
Represent the Administration department professionally, aligned with M42’s standards.

5. Resource and Supplies Management

Monitor and manage inventory of office supplies and administrative materials.
Place orders, track deliveries and manage petty cash related to admin purchases.
Coordinate with vendors and service providers to ensure smooth operations.
Help maintain an organised, well-equipped work environment for staff and clinicians.

6. Compliance, Safety and Infection Control

Adhere to organisational policies, health and safety regulations and infection control practices.
Support proper documentation and reporting related to compliance activities.
Contribute to maintaining a safe, professional environment for patients, visitors and staff.

7. Organisational and Cultural Support

Assist with staff onboarding, including orientation logistics and basic admin support for new joiners.
Support event coordination and corporate initiatives that enhance staff engagement and patient experience.
Contribute to a culture of excellence, collaboration and continuous improvement inside the facility.

Why This Admin Assistant Role in Dubai?

There are many Admin Assistant jobs in Dubai, but this opportunity at Mubadala Health Dubai stands out for several reasons.

1. Work in a Future-Focused Healthcare Group

M42 is redefining healthcare with precision medicine and advanced technology. Working here allows you to support leaders who are shaping the future of health services in the UAE and beyond.

2. High-Impact Role in a Clinical Environment

Unlike generic office admin roles, you work close to clinical operations and patient care. Your efficiency and coordination directly influence how smoothly the facility runs and how patients and clinicians experience the system.

3. Exposure to Senior Leadership

You will support leaders and interact with multiple stakeholders, giving you insight into healthcare strategy, operations and decision-making. This is valuable experience if you plan to grow into senior admin or management roles.

4. Strong Professional Development

The role helps you develop:

Advanced MS Office and document preparation skills
Executive-level communication and stakeholder management
Data, reporting and analysis capabilities
Knowledge of healthcare workflows, standards and regulations

These skills are in high demand across Admin Assistant jobs in Dubai and globally.

5. Prestigious Brand and Modern Facility

Mubadala Health Dubai is a state-of-the-art outpatient facility with over 30 specialties and world-class technology. Being part of this environment elevates your professional profile and offers a modern, comfortable workplace.

Requirements and Eligibility

To be considered for this Admin Assistant role at Mubadala Health Dubai, you should meet the following criteria:

Education

Hospitality Management Diploma or equivalent
- Other relevant diplomas or qualifications in administration, business or office management may also be considered.

Experience

At least 4 years of senior administrative assistant experience, or
At least 2+ years of Personal Assistant experience to CEO level or similar high-level executives.

Skills and Competencies

Proficient in preparing and reviewing complex documents, data, contracts and presentations.
Ability to think critically, prioritise tasks and solve problems independently.
Strong verbal and written communication skills.
High level of confidentiality, especially when handling sensitive patient or business information.
Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Personal Attributes

Professional, polished and service-oriented.
Detail-focused, organised and reliable under pressure.
Comfortable interacting with senior leaders, clinicians and patients.
Able to work both independently and as part of a multidisciplinary team.

Location and Visa

Based in or willing to relocate to Dubai, United Arab Emirates.
Must meet eligibility for a UAE work visa, as per local regulations and employer requirements.

How to Apply for Admin Assistant Jobs in Dubai at M42

If this sounds like the right next step in your career, here is how to position yourself strongly for Admin Assistant jobs in Dubai at Mubadala Health Dubai:

Click Here to Apply!

Apply as soon as possible to demonstrate your motivation and avoid missing application timelines.

FAQs about Admin Assistant Jobs in Dubai at Mubadala Health Dubai

1. What makes this Admin Assistant role different from other Admin Assistant jobs in Dubai?

This role is based in a state-of-the-art healthcare facility under M42, giving you exposure to both clinical and corporate environments. You support senior leadership while also contributing to patient, staff and operational efficiency, making your work more impactful than a typical office-only role.

2. Do I need healthcare experience to apply?

Healthcare experience is an advantage but not strictly mandatory. The key requirements are strong senior-level admin or PA experience, excellent communication skills and the ability to handle complex documents and confidential information. A background in hospitality or corporate support can also be highly relevant.

3. What level of experience is required for this role?

You should have at least 4 years of senior administrative assistant experience, or 2+ years of Personal Assistant experience at CEO level or equivalent. This ensures you are comfortable working with senior stakeholders and managing complex schedules and documents.

4. What software skills are needed for Admin Assistant jobs in Dubai at M42?

You need solid proficiency with the Microsoft Office suite, especially Word, Excel, PowerPoint and Outlook. Experience with document management systems, scheduling tools and basic data analysis is also highly beneficial.

5. Can I apply if I am currently outside the UAE?

Yes, you can apply from outside the UAE as long as you’re willing to relocate to Dubai and meet the eligibility criteria for a UAE work visa. Details of relocation, onboarding and timelines are usually discussed if you progress to later stages of the recruitment process.

If you are ready to take your administrative career to the next level in a world-class healthcare organisation, this opportunity at Mubadala Health Dubai is one of the most exciting Admin Assistant jobs in Dubai available today.