Table of Contents
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Job Overview
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About Inchcape Shipping Services
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Available Jobs & Related Roles
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Operations Executive Job Description
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Key Job Responsibilities
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Why This Operations Executive Role in Dubai?
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Requirements & Candidate Profile
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How to Apply for the Operations Executive Job in Dubai
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FAQs – Operations Executive Job in Dubai
Job Overview
Job Title: Operations Executive
Department: Service Delivery – Marine Services
Company: Inchcape Shipping Services
Location: Dubai, UAE (On-site, Dubai and Sharjah Ports)
Contract Type: Permanent
Start Date: As per company recruitment timeline (candidates should apply as soon as possible)
The Operations Executive Job in Dubai at Inchcape Shipping Services is a fantastic opportunity for professionals with shipping knowledge who want to work in a dynamic, fast-paced marine environment. Based in Dubai and closely involved with vessel operations at both Dubai and Sharjah ports, you will support owners and charterers, manage full operational cycles, and ensure smooth coordination between multiple stakeholders.
This is a role for people who enjoy responsibility, problem-solving, and being at the heart of port and vessel activities.
About Inchcape Shipping Services
Inchcape Shipping Services is a global leader in marine services. The company’s vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere.
They achieve this by combining:
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A worldwide infrastructure
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Local expertise in ports around the world
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A global network of over 250 proprietary offices
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A team of more than 3,000 professionals
Inchcape’s customer base includes:
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Ship owners and charterers in oil, cruise, container, and bulk commodity sectors
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Naval, government, and intergovernmental organizations
The company’s culture is driven by three core values:
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Global Perspective – connecting the world and seeing the bigger picture
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The Power of People – relying on local agents’ knowledge and relationships
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Progress – embracing new thinking and pushing for positive change
Inchcape is also a strong advocate of equality, diversity, and inclusion, ensuring that everyone is treated fairly and respectfully.
Available Jobs & Related Roles
Alongside the Operations Executive Job in Dubai, Inchcape Shipping Services and similar marine organizations often recruit for roles such as:
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Port Agent – Dubai
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Marine Operations Coordinator – UAE
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Vessel Operator – Middle East
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Shipping Coordinator – Marine Logistics
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Port Logistics Executive – Dubai and Sharjah
These related roles help broaden your understanding of the marine services industry and can serve as alternative pathways into Inchcape or similar companies.
Operations Executive Job Description
The Operations Executive at Inchcape Shipping Services is primarily responsible for managing and coordinating vessel operations across Dubai and Sharjah ports. The role reports directly to the Team Leader and revolves around end-to-end operational oversight and customer support.
In this position, you will:
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Assist owners and charterers with commercial analysis and logistics planning
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Track and manage the full operational cycle of vessels
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Coordinate multiple entities to ensure seamless port calls
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Provide quotations, PDAs (Proforma Disbursement Accounts), and FDAs (Final Disbursement Accounts)
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Support clients 24/7 on operational and administrative matters
This role is ideal for someone who has a background in shipping or port operations, is quick to learn, and enjoys working in a high-responsibility, always-on environment.
Key Job Responsibilities
Commercial Support & Market Intelligence
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Assist owners and charterers with commercial analysis for logistics planning
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Conduct market intelligence and research to identify vessel movements and operational opportunities
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Prepare productivity reports and recommend improvements to drive efficiency and cost savings
Vessel Operations Management
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Track the complete operational cycle of vessels calling at Dubai and Sharjah ports
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Manage critical operational aspects, including:
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Commercial operations
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Crew management support
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Spare parts logistics
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Service and maintenance coordination
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Bunker intakes
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Sludge disposal
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Other essential husbandry activities
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Documentation, Quotations & Disbursement Accounts
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Prepare and submit quotations and PDAs for vessel operations for both alongside and anchorage calls
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Ensure accurate invoicing aligned with contractual payment terms
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Follow up regularly with clients to ensure receipt of FDA funds
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Prepare landed cost calculations, ensure accurate job closure, and maintain updated expediting reports
Supplier & Vendor Coordination
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Coordinate, negotiate, and procure from suppliers and vendors for:
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Spares
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Technical stores
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Provisions and other requirements for the vessel
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Negotiate freight rates and combine shipments when possible to achieve cost savings
Customer Service & After-Sales Support
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Maintain a high level of customer satisfaction by responding promptly to all queries related to orders and expedites
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Provide solutions to customers’ after-sales queries
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Ensure third-party inspections are carried out as scheduled without delays
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Maintain close follow-up with existing clients for repeat business and referrals
Operational Support & Reporting
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Support port calls operationally and administratively 24/7, when required
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Delegate and monitor vessel operations and documentation for quick turnarounds
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Maintain detailed historic activity reports for port call management
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Ensure timely shipment clearances, gate pass preparation, and material delivery to customers as per contractual commitments
Why This Operations Executive Role in Dubai?
1. Strong Career Growth in Marine Services
The Operations Executive Job in Dubai is positioned at the intersection of shipping, logistics, and port operations. Joining a global marine leader like Inchcape allows you to:
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Build deep expertise in vessel and port operations
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Grow into senior roles within port agency, marine operations, or commercial functions
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Work with a wide range of international clients and cargo types
2. Dynamic & High-Responsibility Environment
You’ll be directly involved in real-time vessel operations, which means:
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No two days are the same
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You’ll constantly be solving problems and optimizing processes
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You’ll gain hands-on experience in a mission-critical role that directly impacts trade flows
3. Competitive Rewards & Recognition
Employees can expect:
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Competitive salary package
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Opportunities to grow their careers through training and development
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Recognition through value award events and performance-based appreciation
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The chance to work with talented, committed, and supportive teammates
4. Inclusive & Value-Driven Culture
Inchcape emphasizes:
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Equality, diversity, and inclusion
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Respect for individual experiences, skills, and passions
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A culture that recognizes people as the core of the company’s success
If you value purpose-driven work in a globally connected industry, this role offers an excellent platform.
Requirements & Candidate Profile
To be successful in the Operations Executive Job in Dubai, candidates should meet the following requirements:
Experience
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Minimum 2 years’ experience in a similar role
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Shipping knowledge/experience is essential
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Experience with vessel operations, port agency, or marine logistics is highly advantageous
Education
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Bachelor’s degree (discipline not strictly specified, but maritime, logistics, or business backgrounds are typically preferred)
Port & Local Knowledge
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Strong knowledge of Dubai and Sharjah Ports is essential
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Understanding of port procedures, documentation, and local regulations is a major plus
Skills & Abilities
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Quick learner with the ability to develop rapidly in a complex operational environment
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Adaptive to 24/7 work hours, including flexibility for schedule changes as operational needs arise
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Able to manage multiple priorities and perform under pressure
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Strong commercial awareness and an interest in understanding underlying business drivers
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Excellent communication, coordination, and negotiation skills
Personal Traits
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Determined and driven to see tasks through to completion at speed
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Willingness to challenge stakeholders when required to achieve the best outcome
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Inquisitive mindset and proactive approach to process improvement
How to Apply for the Operations Executive Job in Dubai
If you are ready to step into a challenging and rewarding Operations Executive Job in Dubai, follow these steps:
Visit the official Inchcape Shipping Services careers page. click here!
Applications are typically reviewed on a rolling basis, so submitting your profile early can increase your chances of being shortlisted.
FAQs – Operations Executive Job in Dubai
1. What is the main focus of the Operations Executive Job in Dubai?
The main focus is to manage and coordinate vessel operations at Dubai and Sharjah ports. This includes commercial analysis, tracking the operational cycle of vessels, coordinating with suppliers and clients, and ensuring timely, efficient port calls.
2. Do I need previous shipping experience for this role?
Yes. Shipping knowledge or experience is essential. Candidates should have at least 2 years in a similar role, ideally involving port operations, vessel handling, or marine logistics.
3. Is this Operations Executive role office-based or field-based?
The role is on-site in Dubai, with activity focused around vessel operations in Dubai and Sharjah ports. You’ll interact with port stakeholders, suppliers, and clients, and may need to support operations beyond standard office hours.
4. What kind of working hours should I expect?
You must be adaptive to 24/7 work hours and flexible for changes. This is common for marine operations roles, as vessel schedules and port activities can occur at any time.
5. What benefits does Inchcape offer for this position?
While exact packages may vary, you can expect:
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A competitive salary
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A place to grow your career with clear goals and support
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A professional, supportive team culture
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Recognition through value awards and company events
If you’re ready to build a long-term career in the maritime and logistics sector, the Operations Executive Job in Dubai 2025 with Inchcape Shipping Services offers a powerful combination of responsibility, growth, and global exposure in one of the world’s most important trading hubs.