Admin Assistant Dubai at GMG’s Home Division places you at the operational heart of a multi-brand well-being company in Dubai Investment Park 2. In this full-time back-office role, you’ll manage correspondence and dispatch, prepare quotations, purchase orders, agreements, and tender documents, and maintain precise filing and document control. You’ll coordinate meetings and calendars, take minutes, update spreadsheets and reports, and support equipment and supplies. The position suits detail-driven professionals who value confidentiality, clear communication, and reliable follow-through. Working across vendors and internal teams, you’ll keep information flowing, reduce errors, and help the division move faster while building transferable administrative skills.
Table of Contents
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Job Overview
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About GMG
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Available Jobs and Related Roles
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Job Description
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Key Responsibilities
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Why This Role?
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Requirements
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How to Apply
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FAQs
Job Overview
Job Title: Admin Assistant – Home Division
Company: GMG
Location: GMG Home, Dubai Investment Park 2 (DIP 2), Dubai, UAE
Department: Administration (Division: Ventures)
Employment Type: Full-time (Back-Office)
Start Date: Immediate or per notice period
If you’re targeting Admin Assistant Dubai roles that mix precision, pace, and real ownership, GMG’s Home Division offers a strong platform. You’ll be the operational backbone for a multi-brand, growth-focused team—managing inbound correspondence (calls, emails, faxes), coordinating dispatch and couriers, producing quotations and purchase orders, supporting tender packs and agreements, maintaining document control, and keeping calendars, meetings, and minutes on track. This is a detail-first role where structure, confidentiality, and consistent follow-through help the division move faster and make better decisions across vendors, partners, and internal stakeholders.
About GMG
GMG is a global well-being company that retails, distributes, and manufactures a portfolio of international and home-grown brands across sport, everyday goods, health and beauty, properties, and logistics. With 45+ years of ownership and management by the Baker family, GMG has introduced 120+ brands across 12 countries—including home-grown successes like Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, and Klassic, alongside global partners such as Nike, Columbia, Converse, Timberland, Vans, Mama Sita’s, and McCain.
Within the Home Division, Suncoast is a flagship concept—offering thoughtfully designed outdoor furniture and accessories built for Middle Eastern weather, plus premium international lines like Higold, Edemlan, and Nardi. For an Admin Assistant Dubai professional, that means exposure to varied stakeholders, polished documentation standards, and a continuous learning curve in a fast-moving retail and distribution environment.
Available Jobs and Related Roles
Candidates exploring Admin Assistant Dubai roles often consider adjacent jobs that share similar skills and career pathways:
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Office Administrator (Dubai): Facilities coordination, reception readiness, supplies, and vendor follow-ups.
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Executive Assistant (Dubai): Calendar control, travel logistics, leadership meeting prep, and board reporting.
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Document Controller (UAE): Versioning, approvals, indexing, and audit-ready archives.
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Procurement Admin / Coordinator: PR/PO processing, vendor onboarding, invoice tracking, and contracts support.
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Sales & Customer Service Admin: Order entry, quotations, CRM hygiene, and after-sales coordination.
Want to broaden your search? [See more jobs in Dubai]
Job Description
The Admin Assistant – Home Division role is designed for professionals who thrive on building order and momentum. You’ll manage the full correspondence lifecycle—from receiving, sorting, and escalating phone calls, faxes, and emails to routing courier packages and bills with zero ambiguity. You’ll prepare client quotations, vendor purchase orders, tender specifications, agreements, and contracts using approved templates and naming conventions, ensuring every document is traceable, current, and compliant.
You’ll be responsible for document control across the division: indexing, archiving, and keeping shared repositories clean and searchable. You’ll also support reports, spreadsheets, and presentations for leadership, compose routine letters and memoranda, and take minutes of meetings that capture decisions and next steps. Calendar and room bookings, invites, agenda prep, and post-meeting action tracking will be part of your weekly rhythm—all while maintaining strict confidentiality and professional etiquette.
Who it’s ideal for: detail-driven organizers who enjoy spreadsheets, formatting, and process checklists; clear communicators who handle multiple priorities calmly; and proactive problem-solvers who notice gaps and close them with a simple tracker, template, or SOP.
Key Responsibilities
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Correspondence & Dispatch: Receive, sort, and distribute calls, emails, and faxes; coordinate courier letters and bills for the division.
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Internal Communications: Send timely updates so teams stay aligned on changes affecting the division or projects.
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Document Preparation: Create tender specs, quotations, POs, agreements, and contracts using approved templates.
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Document Control: File, index, and archive documents; maintain audit-ready records with consistent naming/versioning.
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Data & Reporting: Build and update spreadsheets, documents, reports, and presentations for internal stakeholders.
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Comms & Formatting: Compose and type routine letters, memos, and minutes; ensure clarity and professional tone.
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Scheduling & Meetings: Book meeting rooms, manage invitations, prepare agendas, and capture clear action items.
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Records & Databases: Gather, enter, and update data to keep internal files and databases accurate and current.
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Equipment & Supplies: Coordinate supply levels and maintenance of office equipment as needed.
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Confidentiality & Compliance: Protect sensitive information; follow company policies and approval flows.
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Special Projects: Support ad-hoc initiatives with coordination, tracking, and on-time deliverables.
Why This Role?
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Breadth and depth: Work across brands and functions within GMG’s Home Division, collaborating with vendors and internal leaders.
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Process excellence: Build high-trust systems—document control, correspondence flow, and meeting hygiene—that are portable career assets.
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Career mobility: Large multi-brand groups offer routes into procurement support, sales ops, supply chain admin, or EA/office management tracks.
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Tangible impact: Organized files, clear minutes, and clean trackers drive faster decisions and fewer errors across the business.
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Continuous learning: From tenders to POs to reporting, you’ll sharpen the admin fundamentals that hiring managers value.
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Brand credibility: Contribute to a company trusted by major international and regional brands across the Middle East and Asia.
Requirements
While the listing emphasizes responsibilities, successful Admin Assistant Dubai candidates typically bring:
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Experience: Prior administrative experience in the UAE or a comparable corporate environment.
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Tools: Proficiency with MS Office/Google Workspace—Excel (basic formulas, filters), Word (styles, page setup), PowerPoint (clean slides).
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Writing & Formatting: Accurate typing, professional email tone, precise formatting, and minute-taking discipline.
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Organization: File hygiene, version control, index logs, and consistent naming conventions.
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Communication: Polished phone/email etiquette with internal teams, vendors, and partners.
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Time Management: Multitask across correspondence, scheduling, document prep, and reporting with reliable deadlines.
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Confidentiality: Trusted handling of sensitive documents and information.
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Eligibility: Based in Dubai (or commuting distance to DIP 2) and able to meet UAE work authorization requirements.
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Nice to have: Familiarity with procurement cycles (PR/PO), courier tracking, and shared-drive governance; comfort with building simple SOPs and trackers.
Edge to highlight: any initiative where you reduced retrieval time, cut courier errors, standardized templates, or improved SLA adherence—quantify your impact.
How to Apply
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Apply via GMG Careers: Open the Admin Assistant – Home Division posting on GMG’s career site and click Apply.
Apply now and grow with GMG’s Home Division.
FAQs
1) Where is this role located?
At GMG Home – Dubai Investment Park 2, focused on back-office support within the Administration function for the Home Division.
2) What does a typical day involve?
Prioritizing incoming correspondence, updating trackers, preparing quotations/POs, coordinating couriers, supporting meetings with agendas/minutes, and ensuring files are indexed and accessible.
3) Which tools should I highlight?
MS Office/Google Workspace: Excel for trackers, Word for formal documents, PowerPoint for presentations; familiarity with shared drives and consistent naming conventions.
4) Is UAE experience required?
While not strictly mandatory, UAE admin experience helps—especially for courier processes, approvals, and stakeholder expectations. Demonstrable accuracy, speed, and file discipline matter most.
5) Is the role client-facing?
Primarily internal support with some vendor contact (dispatch, POs, queries). Professional communication and document polish are key.
Final Thoughts
Among Admin Assistant Dubai opportunities, GMG’s Home Division role delivers a high-ownership blend of correspondence control, document precision, and meeting execution—all in a respected multi-brand group. If you thrive on order, clarity, and getting things done, this is a strong step forward with meaningful impact and room to grow.