Office Administrator Jobs Abu Dhabi present an exciting opportunity to join Gensler, a world-renowned design and architecture firm known for innovation and excellence. Based in Abu Dhabi, this full-time role is ideal for professionals with strong communication and organizational skills who thrive in dynamic, client-facing environments. As an Office Administrator, you’ll be the first point of contact for clients and visitors, ensuring smooth daily operations, managing administrative tasks, and supporting leadership teams. This position offers exposure to global projects, professional growth, and the chance to contribute to a collaborative workplace that values creativity, precision, and people-centered design.
Table of Contents
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Job Overview
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About Gensler
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Available Jobs at Gensler
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Job Description
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Key Responsibilities
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Why This Role?
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Requirements
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How to Apply
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FAQs
Job Overview
Office Administrator jobs Abu Dhabi offer an exciting opportunity to join Gensler, one of the world’s most renowned design and architecture firms. Based in Abu Dhabi, this full-time position is ideal for organized, proactive, and professional individuals who excel at creating welcoming environments and ensuring seamless office operations. As the face of the office, you’ll handle reception duties, client interactions, and day-to-day administrative tasks that keep operations running efficiently. This role combines front desk management, office coordination, and executive support, providing an excellent platform for career growth in a global organization known for creativity, collaboration, and excellence.
About Gensler
Gensler is a global design and architecture firm with more than 50 offices across the world, delivering transformative solutions in architecture, interiors, urban design, and consulting. Founded in 1965, Gensler is built on a people-first philosophy and a commitment to innovation, collaboration, and sustainability.
With projects spanning every industry — from commercial buildings to cultural landmarks — Gensler’s mission is to create a better world through design. Its Abu Dhabi and Dubai offices serve as creative hubs for the Middle East, bringing visionary architecture and interior design to life.
At Gensler, employees enjoy a collaborative culture, professional development programs, and global exposure, making it one of the best workplaces for design and administrative professionals alike.
Available Jobs at Gensler
Other exciting opportunities available at Gensler Middle East include:
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Project Administrator – Dubai
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Executive Assistant – Abu Dhabi
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HR Coordinator – Dubai
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Marketing Coordinator – Middle East Region
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Studio Coordinator – Dubai
See more jobs in Abu Dhabi [here]
Job Description
The Office Administrator role at Gensler is perfect for professionals who thrive in organized, client-facing environments. You’ll serve as the first point of contact for visitors, clients, and colleagues, embodying the firm’s culture of hospitality and collaboration.
Your primary responsibility will be to manage the reception area, ensure office operations run smoothly, and provide administrative assistance to the leadership team. From managing calls and meetings to supporting onboarding and office logistics, you’ll play an essential role in maintaining a productive and professional workplace.
This position suits individuals with strong communication skills, attention to detail, and a proactive approach who enjoy working in creative, professional settings.
Key Responsibilities
As a Gensler Office Administrator, your duties will include:
Front Desk & Visitor Management
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Serve as the first point of contact for visitors, clients, and team members.
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Greet guests professionally and notify relevant staff of their arrival.
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Handle incoming calls, emails, and correspondence with efficiency and courtesy.
Office & Facility Management
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Maintain the cleanliness and organization of the reception and communal areas.
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Oversee mail, courier, and supply management, ensuring the office is well-stocked and operational.
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Support office equipment maintenance and vendor coordination.
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Process small payments and track office expenses following company policies.
Travel & Administrative Support
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Assist in travel arrangements, meeting scheduling, and expense reporting for leadership and staff.
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Manage visa and work permit documentation in coordination with HR and administration.
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Prepare and distribute official documents, including letters, business cards, and announcements.
Meeting & Event Coordination
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Organize and manage meeting room bookings, AV setup, and catering requirements.
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Support internal and external events, ensuring all logistics are executed seamlessly.
Onboarding & Team Support
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Prepare welcome kits and onboarding materials for new employees.
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Offer general administrative support to different departments, including photocopying, document preparation, and scheduling.
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Provide backup coverage for the Dubai office administrator when needed.
Why This Role?
Joining Gensler as an Office Administrator in Abu Dhabi means becoming part of a globally recognized brand that values creativity, professionalism, and personal growth.
Key Benefits:
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Global Exposure: Work with an international team and contribute to world-class projects.
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Professional Growth: Access to Gensler’s learning and development programs.
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Collaborative Culture: Join a diverse, inclusive, and creative workplace.
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Work-Life Balance: Benefit from health, wellness, and flexible work programs.
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Recognition & Rewards: Competitive salary with profit-sharing and biannual bonus opportunities.
This role is ideal for someone seeking a long-term administrative career within a creative and design-driven environment where excellence and innovation go hand-in-hand.
Requirements
To qualify for the Office Administrator – Abu Dhabi role, candidates should meet the following requirements:
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Experience: Minimum 3 years of experience in an administrative or front-office role.
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Industry Background: Experience in a design, architecture, or professional services firm is preferred.
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Education: Bachelor’s degree in Business Administration, Communications, or related field (preferred).
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Skills:
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Strong communication and interpersonal abilities.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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Ability to multitask and stay organized in a fast-paced environment.
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Customer-focused mindset and professional demeanor.
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Bilingual proficiency in English (required) and Arabic (preferred).
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Personal Attributes:
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Presentable, polished, and detail-oriented.
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Proactive and team-oriented.
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Able to handle confidential information discreetly.
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How to Apply
To apply for Office Administrator jobs Abu Dhabi with Gensler, follow these steps:
👉 Apply early! Gensler reviews applications on a rolling basis, so early submissions receive priority.
FAQs
1. What is the salary range for Office Administrator jobs in Abu Dhabi?
Salaries typically range from AED 6,000 to AED 10,000 per month, depending on experience and qualifications.
2. Is experience in architecture or design firms required?
It’s preferred but not mandatory. Gensler values professionalism, attention to detail, and customer service excellence above all.
3. What is the work environment like at Gensler?
Gensler offers a creative, inclusive, and people-first culture, emphasizing collaboration and work-life balance.
4. Does Gensler offer professional development opportunities?
Yes, Gensler provides training programs, tuition reimbursement, and licensure support for eligible employees.
5. Is this a hybrid or on-site position?
This role is a full-time, on-site position based in Abu Dhabi, with opportunities to collaborate with Gensler’s Dubai office.
Final Thoughts
If you’re passionate about organization, client service, and creating a positive office environment, Office Administrator jobs Abu Dhabi at Gensler offer a rewarding career path. You’ll join a global firm that values innovation, creativity, and people — where every role, including administration, contributes to shaping the future of design and architecture.
Take the next step in your administrative career by joining one of the world’s most respected design companies.
Apply now and become part of Gensler’s inspiring journey in the UAE.